The gate first, then contractors, alerts, and records
Everything below is in the product today, built for surface metal/nonmetal mining operations.
Site Access
One QR sign at the gate checks workers, contractors, haulers, and visitors in and out and keeps a live roster for every site, so you know who is on the property and when they left. Once you set them up for a site, its hazard training and sign-off forms are part of the same check-in.
QR Gate Access
Print site-specific QR posters. Workers scan to check in, visitors register, and haulers are logged.
On-Site Check-In
QR check-in at the gate, with the arrival's location recorded when the phone shares it. Know who is on your site in real time, with a live headcount.
Site Hazard Training at Check-In
Build your site’s hazard training once and turn it on. People who scan the QR sign are then asked to take it on their own phone before they check in, and the completion is kept with their check-in.
Sign-Off Forms at Check-In
Upload a PDF for a site, mark it required, and release it. People who scan the QR sign are then asked to read it and sign on their own phone before they check in, and the sign-off is kept with their check-in.
Check-Out
Workers check out from the same QR sign, or from the link in their check-in text (open it, press Check Out). A visitor or a hauler needs no app and no account.
Visitors & Haulers
Every visitor and hauler who scans in is logged with name, company, purpose, and contact details, and appears on the live roster and in the check-out history.
Dashboard
The Dashboard gives an overview of who is checked in right now, active weather and lightning alerts, and site activity across all of your locations.
Sites
Manage all mine locations with MSHA mine IDs, GPS coordinates, contact details, operating hours, and site-specific configurations.
Contractor Management
When a contractor’s crew arrives, they scan the same QR sign as everyone else, with no account and no app. The site’s supervisors and admins are told in real time, the crew is on the live on-site roster with its company, and alerts and the emergency roll call reach them like everyone else checked in. Their hours come out by company. Behind that sits the file: each contractor’s record, insurance, crew, and sites.
The Same Sign, No Account
A contractor’s crew scans the QR sign your own people use and enters a name, company, and phone number. The crew needs no account and no app. A crew you have not listed yet can still check in.
Pick the Company at the Gate
Switch it on for a site and the QR check-in offers a drop-down list of the contractors you have listed for that site, so a crew can pick its company instead of typing it. A picked name is stored the way your register spells it.
Arrival Notices
When a contractor checks in at the gate, the site’s supervisors and admins get a text and an email with the name, company, and phone number.
On the Live Roster
Each person is on the on-site roster with the company they gave at the gate, beside your own people, so you can see whose crews are on the property right now.
Alerts and Roll Call
While they are checked in, the site’s lightning, severe-weather, and emergency texts and its broadcasts go to their phones, and the emergency roll call counts them with everyone else.
Hours by Company
The Report Builder totals sessions, people, and verified hours on site for each company, on screen and in the Excel file. When one contractor shows up under several spellings, it suggests the merge, and nothing merges without you.
The File Behind It
Each contractor company has one record: its legal name, DBA, and MSHA contractor ID; its insurance certificates with the next one to expire; the crew it sends; and the sites and scope of work it is listed for.
Alerting
Reach the people on the property when lightning, severe weather, or an emergency hits.
Weather & Lightning
Every site gets automated severe-weather alerts and NOAA GOES lightning strike tracking.
Emergency Roll Call
Declare an emergency, alert everyone checked in, and account for each person against the live roster.
Site Broadcasts
Send text, email, and in-app announcements to a whole site, with a delivery log for every text.
Records
Check-ins, check-outs, and visitor records are kept with a timestamp and come out as Excel or a printed PDF, so there is nothing to reconstruct from memory.
Check-Out Log
The Check-Out Log is a searchable history of check-outs — by QR, by the link in a text, or by hand — with reply times.
Employee Folders
Keep personnel records for your whole crew, with no login required. Expiration alerts are automatic.
Report Builder
Build a report for any site: year-to-date or the last 30 or 90 days. Read it on screen, print it to PDF, or export the full data as .xlsx.
Audit Log
The Audit Log is a timestamped, user-attributed record of actions taken, filterable by action and table.
Vetting a contractor is the first step. This is the one after it.
A file on a contractor tells you what was true when the paperwork was collected: the insurance certificate, the safety program. The morning the crew shows up, the questions change: who is on your property, and can you reach them if lightning or severe weather moves in? VeriField Pro works at that moment: each person is on the live on-site roster once they check in at the gate, the site’s supervisors and admins are told, and a lightning, severe-weather, or emergency alert goes to their phones while they are checked in. Use it alongside whatever you use to vet contractors, or on its own.
Three steps to get started
Hang the QR Sign at the Gate
Enter your mine locations with MSHA mine IDs and print each site poster. Hang it at the gate or the scale house. Workers, haulers, and visitors scan it, with no app and no account required.
List Your Contractors
Add each contractor company with its insurance certificate and the sites it works at. A crew you have not listed yet can still check in at the same sign, and the site’s supervisors and admins are told when the crew arrives.
Alerts and Records Run From There
Weather and lightning monitoring starts for each site automatically. Every scan lands on the live on-site roster. Check-outs and visitor records are kept for you automatically, each with a timestamp.
Know who is on your site — and prove it later
We are not going to tell you this pays for itself in avoided fines — the average metal/nonmetal citation is $634, and you can check that yourself. It pays for itself the first time you have to run a roll call, or show an inspector who was on the property last Tuesday.
Who Is on Your Property
When a cell moves in or a truck is unaccounted for, the answer comes off the roster, not a clipboard in the scale house. Haulers and visitors register themselves at the gate.
Whose Crew It Is
When a crew pulls up, the site’s supervisors and admins are told, and the roster shows each person with their company. The register behind it shows the sites and scope the company is listed for and when its insurance runs out. Hours on site come out by company, not from whoever kept the sign-in sheet.
Severe Weather
A strike inside the radius you set for a site texts the people checked in there. The alert fires whether or not anyone happened to be watching a radar that afternoon.
Proving It Later
Check-ins, check-outs, and visitor records are timestamped and come out as Excel or a printed PDF. There is nothing to reconstruct from memory.
Built by people who’ve done the job
VeriField Pro is built by a safety professional with a decade in surface metal/nonmetal mine safety, mine rescue, and emergency response. Where an MSHA rule applies, the workflow follows it.
Where MSHA sets a rule, the workflow follows it, like site-specific hazard training (30 CFR 46.11) at check-in.
QR check-in at the gate and lightning alerts were designed on real mine sites.
Every 30 CFR citation in the product is checked against the published regulation; citing a section that does not exist fails our automated checks.
Are you ready to modernize your safety program?
VeriField Pro is built for surface metal/nonmetal operations regulated by MSHA. Schedule a demo and see it at your own gate.
Need something that is not here? Tell us what your site needs. We build this for mine operators, and we will tell you straight whether we can do it and what it would cost.